Audience: Fullerton College students and staff
Overview: OneDrive for work/school provides 1TB of cloud storage for your FC Student/Staff Email Account account (e.g., [email protected], [email protected]). This article covers campus-specific best practices for storing, uploading, and sharing files, including the Request Files feature for secure uploads. For generic OneDrive tutorials, visit Microsoft’s support site.
Prerequisites
- An FC Student/Staff Email Account account with MFA enabled.
- OneDrive installed or accessed at https://onedrive.microsoft.com/.
- A device with latest updates.
- Internet access for uploads and sharing.
Instructions
Step 1: Access OneDrive
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Log In:
- Go to https://o365.fullcoll.edu/, sign in with your FC Student/Staff account email and password, and complete MFA.
- Click the OneDrive tile on the app page.
- Alternatively, if onsite using a campus provided device, open OneDrive in File Explorer (look for OneDrive – Fullerton College).
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Verify Setup:
- In File Explorer, ensure the blue cloud icon in the taskbar shows “OneDrive – Fullerton College” (no red X).
- If OneDrive is missing, install via Company Portal or contact ACT.
Step 2: Upload Files or Folders
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Via Web:
- In OneDrive web, navigate to the sidebar and click the Add New button in the top left.
- In the drop-down menu, select Files upload or Folder upload.
- Select files/folders from your device and click Open or Select Folder.
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Via File Explorer:
- Drag and drop files to OneDrive – Fullerton College in File Explorer.
- Files sync automatically when online.
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Via Office Apps:
- In Word, Excel, or PowerPoint, go to File > Save As > OneDrive – Fullerton College.
Step 3: Enable Files On-Demand (Optional)
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Open Settings:
- Right-click the OneDrive cloud icon in the taskbar > Settings.
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Enable Feature:
- Go to Sync and Backup > Advanced settings.
- Check Files On-Demand to download files only when accessed, saving space.
Note: The Files-On Demand feature may be unavailable due to your organization's policy.
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Mark Files:
- In File Explorer, right-click files > Always keep on this device for offline access or Free up space for online-only.
Step 4: Request Files Feature Recommended for Certain Use Cases (Secure Uploads)
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Create a Folder:
- In OneDrive web, click Add New > Folder Upload.
- Enter a name for your folder.
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Activate Request Files:
- Click on the My Files button in the sidebar.
- Select the folder, right click or click the … symbol > Request Files.
- Enter a description (e.g., “Submit homework for ENGL 101”).
- Click Next to generate a shareable URL.
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Share the URL (Link):
- Click the Copy Link button to copy the link to your clipboard.
- Email the URL to students/staff or post in Canvas/Teams.
- Submitters can upload files without signing in.
- You receive an email notification each time a file is upload.
Notes
- Storage: 1TB per FC Student/Staff Email Account user; contact ACT if nearing limits.
- Best Practices: Avoid syncing large department folders (use SharePoint web). Use Request Files for assignments or paperwork.
- Offline Access: Files On-Demand allows offline use if marked; syncs changes when reconnected.
- Policy Compliance: Follow NOCCND’s Acceptable Use Policy (AP 3720).
FAQs
How much storage do I have?
1TB per FC Student/Staff Email Account account, shared across OneDrive, email, and Teams.
Can I share files with non-FC users?
Yes, use Request Files or share links with “Anyone with the link” (set expiration for security).
Why is OneDrive slow?
Disable syncing for large folders or enable Files On-Demand. Contact ACT for issues.